The New York Times recently
ran an article about
how email can make people less productive. However,
misuse of email is only the tip of the proverbial iceberg. Here are 10 actions
that you can take today that can make you at least twice as productive as your
colleagues.
1. Avoid meetings
that lack an agenda.
Meetings can only be
productive if people know why they're meeting in the first place. An agenda
provides focus and purpose. The lack of an agenda guarantees meandering
conversations that dive into rat holes. They're a waste of your (and everyone
else's) time.
2. Never pick up on
an unknown caller.
Unless you're working in
telesales or product support, there's no reason why you should ever take a call
from somebody you don't know. After all, when was the last time you took an
unexpected call that was truly important? Days? Weeks?
Months?
3. Permanently turn
off your voice mail.
A voice-mail message
consumes minutes of your time (more if you have to replay) to communicate
information you could absorb from an email in seconds. Explain in your outgoing
message that you don't use voice mail, and instead provide your email
address.
4. Hone your email
program's sorting rules.
It takes time and energy to
change gear to sort through (and respond to) a long list of disconnected
messages. Most email programs allow you to route different types of messages
into folders, where you can review and respond en masse rather than
piecemeal.
5. Periodically
disable email and texting.
When you must do creative
work or absorb complex information, the last thing you need is your computer and
phone chirping and beeping for your attention. Whatever it is, it can wait until
you've finished the task at hand. Trust me.
6. Give social
butterflies short shrift.
For some people, a day at
work means an endless coffee klatch. They wander the halls searching for
somebody, ostensibly to discuss business but really just to chat. Don't let
these time leeches hobble your success. Just say no. If necessary, get
rude.
7. Reward your body
with high-quality fuel.
What you eat determines your
energy level, and your energy level determines how much you can get
accomplished. Sugary treats provide a quick energy boost but then create an even
deeper dip. Heavy foods take energy to digest, leaving you with less to
use.
8. Take a
five-minute walking break every hour.
The human body is not
designed to sit for hours at a stretch. Attempting to do so inevitably creates
aches and pains that leech your energy as your body tries to compensate and heal
them. So get up and move! Use a timer if you have
to.
9. Make your
decisions more quickly.
Most people waste an
extraordinary amount of time obsessing about (and second-guessing) their
decision making. However, you're always better off making a good-enough decision
quickly than waiting for an imaginary best decision.
10. Completely
disconnect for 12 hours every day.
If you stop pretending to be
productive when you're eating and sleeping, you'll be far more productive when
you're actually working. Being always available is an unfailing recipe for
stress, illness, and bad decision making. Give it
rest.
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